Tuesday, December 6, 2022

Unit 3 Develop and Implement Effective Communication Systems For Health and Safety Information

 Unit 3_Element 1.1

Research proposed and new health and safety legislation, codes of practice, standards, health and safety risk assessment and control procedures and practices, technical developments, and best practice in order to:

a) Develop as appropriate to the organisation 

b) Implement as appropriate to the organisation


Think about what resources you have available and use to help you research the latest health and safety legislation and best practice? 

a) Tell your assessor, how you use these resources to ensure the development of your procedures comply with the latest legislation?

b) Tell your assessor, how you implement these changes in your Policies and procedures

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings.

Unit 3_Element 1.2

Evaluate health and safety information for the organisation: 

a) Coming into the organisation 

b) Flowing within the organisation 

c) Going out of the organisation

a) Tell your assessor, how you use and evaluate the health and safety information that is coming into the organisation

b) Tell your assessor, how do you communicate to others within your organisation for further evaluation

c) Tell your assessor, how you communicate the information to the workforce, contractors, visitors, and customers. And any other who may be affected by your organisation activities 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 3_Element 2.1

Develop appropriate systems for communicating health and safety information relating to input materials, goods, equipment, services, and resources bought in by the organisation covering: 

a) Proactive monitoring 

b) Health and safety performance initiatives 

c) health and safety promotion activities

d) reactive monitoring.

a) Think about the goods, equipment, and services that your organisation uses. Tell your assessor what proactive monitoring is planned and completed. Tell your assessor why it is done.

Tell your assessor, how you use products that need certificates or data sheets. How is this information communicated within your organisation?


b) Tell your assessor, how the information is communicated in respect to equipment checks that may be completed to ensure equipment/machinery if compliant with requirements. How are these scheduled and why?  Tell your assessor why these are completed?  


c) How is information passed on when new services and new safety campaigns or initiatives are implemented into your organisation? Give workplace examples What promotion activities have you been involved in with regards to Goods, equipment, and services


d) Tell your assessor, about reactive monitoring which is in place should an accident/incident happen when equipment may be involved. 


You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 3_Element 2.2

Effectively communicate health and safety information to the organisation using a range of methods.

Tell your assessor, how you communicate information within your organisation. 

Think about the methods you use such as verbal, electronic, written, pictorial 

Workplace examples may include Toolbox Talks, email, fax, memos, posters/photos, minutes of meetings and phone conversations or similar

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.3

Communicate health and safety information externally to the organisation.

Tell your assessor, who you provide your Health and Safety information to externally. How is this done and why? 

E.G. Contractors, visitors, Local Government offices or industry professional bodies.

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.4

Maintain records of all health and safety information relating to input materials, goods, equipment, services, and resources bought in by the organisation.

Tell your assessor, what records relating to materials, goods and services do you maintain. 

How and where is the information is stored? Who has access to this information? Why?

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.5

Manage the communication systems for the health and safety activities of the organisation.

Tell your assessor, how you personally manage communication in your organisation at your, level and within your department?

How do you make sure the information systems are working correctly? What checks do you conduct?

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.6

Confirm that the health and safety culture and policy are kept in the forefront of the activities of the organisation. 

Tell your assessor, how you promote the health and safety policy?

How do you communicate other health and safety information to the workforce? 

What methods do you use to do this and how frequently do you do it?

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.1

Confirm that the statutory reporting of the health and safety information required from the organisation to the regulatory and local authorities is carried out.

Tell your assessor, when and how do you report to regulatory and local authorities. 

What information do you need to report and why?

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.2

Confirm that the health and safety information of the organisation is communicated, where appropriate, to trade associations, voluntary bodies, interested parties and individuals.

Tell your assessor, how you confirm the information is communicated and understood both internally and externally? 

What methods do you use? How do you record the activity has been completed? 

Examples may include- Minutes from meetings, emails trails and read receipts. 

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.3

Ensure that the health and safety information of the organisation for products, services and waste is communicated to the stakeholders.

Tell your assessor, what health and safety information are available for products, services, and waste instructions

How are these sources of communication are provided to the stakeholders? 

Examples may include - presentations, meetings, emails etc. 

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.4

Ensure that the relevant health and safety standards and procedures of own organisation are provided to contractors. 

Tell your assessor, how do you communicate your site rules, emergency procedures and waste disposal systems to contractors/visitors?

Give workplace examples.

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 4.1

Evaluate the development and implementation of effective communication systems for health and safety information.

Tell your assessor, how you evaluate the effectiveness of the methods used to communicate Health & Safety information.?

How do you develop and improve the communication systems? 

Give workplace examples such as; frequent meetings, improved databases, improved Toolbox Talks, new resources of valuable information and guidance etc.

Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 4.2

Explain the principles and concepts of: 

a) Written and verbal communication 

b) Electronic information, retrieval, storage, and communication systems

a) What different ways do you use this for different audiences? 

Which is best for each type of group of people? 

b) Tell your assessor, how you use electronic information? Who has access and how do people in your organisation access this? 


Consider advantages and disadvantages of each form of communication.

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 3_Element 4.3

Analyse the external factors influencing communication systems for health and safety information, to include: 

a) Health and safety risk assessment, control procedures and practices, technical developments, and best practice 

b) Proposed and new health and safety legislation, codes of practice and standards 

c) Health and safety promotional activities relevant to the needs of an organisation 

d) Health and safety statutory reporting requirements for an organisation 

e) Health and safety statutory information requirements for the products, services, and waste of an organisation 

f) Health and safety standards and procedures of an organisation that are relevant to the contractors used by the organisation. 

Tell your assessor, how external influences affect your communication system in relation to each bullet point. 

Include, legislation, regulations, industry best practice, promotional programmes in relation to the bullet points. 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings